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RECORD OF PROCEEDINGS
Minutes of West Lafayette Village Council
Regular Meeting on January 8, 2001
Reports:
Village Administrator – He presented
a letter from GGC Engineers requesting a retainer for 2001 in the amount of
$100. Bordenkircher/Rogers made and seconded a motion to expend the $100
required to retain GGC Engineers for 2001. (R.C. 6 yes 0 no) He passed around
a card from Ina Lou Hill thanking everyone for the retirement luncheon last
month. Paving projects for 2001 will consist of South Oak and East Russell
Streets.
A general discussion followed about the lack
of grants available for Russell Ave. and how the village would have to provide
for all the costs for grinding and paving. It was agreed that the project
was of highest priority and all efforts should be made to complete it early
in the season. The cost from 2000 estimate was approximately $60,000 for 739
tons of blacktop and 60,000 square feet of grinding from Fair St to Johnson
Rd.
Police (Chief) – Council was
presented with the reports for December 2000 and a consolidated year 2000.
(Copies attached and made part of these minutes)
Annexation (Lusk) – The survey
is continuing on the north end. Per estimates from Jim Ronshausen the process
of petitions, advertising and legal fees would run about $3000 for both Johnson
Rd. and the north end. After a general discussion it was agreed that the money
would be well spent and the process should proceed with the Johnson Rd. area
moving on to the petition phase.
Finance (Warne) – planning to
meet in February to tweak 2001 appropriations and prepare permanent appropriations
ordinance.
Fire (Shannon) – Will be scheduling
a meeting in the near future with Fire Chief to follow up on requests made
last year regarding personnel and 2 and 5 year plans for the department.
Grant (Lusk) – Lusk attended
the meeting with the Economical Development rep from the governor’s office
and got information on grants for Main street restoration/revitalization.
A general discussion followed and there were many ideas presented regarding
how and what form(s) this process should take.
Planning (Lusk) – Meeting scheduled
with village solicitor tomorrow to discuss zoning book.
Chamber Rep (Rogers) – Annual
dinner is scheduled for January 25, 2001 with the guest speaker being Mayor
Patterson.
Utility (Bordenkircher) – Wants
to meet soon to plan for 2001 activities. Mayor Patterson read excerpts from
the utility customer letter that is being sent to all the customer regarding
the new billing system and procedures as well as some older ordinances that
will be more actively enforced under the new system.
Clerk – All phases of the new
computer systems are progressing nicely. First route were read with the new
handheld reader last week and the software interfaces are being synchronized
now. The first billing is scheduled for the 17th of this month.
Will be having the final training on the financial software this week at which
time will go through the year closing process for 2000. Tax forms were computer
printed for withholding accounts last week and mailed today. The individual
forms will be mailed sometime in the next week or so.
Schedule of Committee meetings:
Planning 1-9-01 @6:30pm council chambers
Grant 1-10-01 @4:30pm
Utility 1-16-01 @4:00pm utility office
Bills were presented for approval of payment.
Shannon/Lusk made and seconded a motion to approve the payment of bills as
presented. (R.C. 6 yes 0 no)
Bordenkircher/Shannon made and seconded a
motion to adjourn until the next regularly schedule meeting on January 22,
20001 at 7:00 P.M. (R.C. 6 yes 0 no)
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