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RECORD OF PROCEEDINGS
Minutes of West Lafayette Village Council Regular Meeting
on March 26, 2001
Reports:
Village Administrator – Bids
were opened earlier in the day for the East Russell Ave. paving project and
the results were as follows: Apache Aggregate - $29436, Shelly & Sands
- $37086, and Williams Excavating & Paving - $42095. Apache’s low bid
was per specifications for milling and paving and the project would be done
by the June 1, 2001 deadline. Lusk / Bordenkircher made and seconded a motion
to award the contract to Apache Aggregate in the amount of $29,436.00 dollars.
(R.C. 5 yes 0 no) VA had attended meeting with the Ridgewood School Superintendent,
GGC Engineers, MKC Architects, and the constructions companies involved in
construction of the new high school to resolve some compliance issues. He
reported that the meeting went well and everyone seemed to be aware of and
agree to the processes required to comply with the agreements and construction
standards of the village. Mike Hill of East Russell had contacted the VA
to inform him that the sanitary sewer had backed up into his basement and
ruined $579 worth of carpet that was installed in February. He was asking
the village to reimburse him since it was caused by blockage in our main.
Bordenkircher / Lusk made and seconded a motion to authorize the VA to get
an estimate for replacement of the carpet and expend up to $579 to replace
it. (R.C. 5 yes 0 no).
Police (Chief) – They are applying
to the Coshocton Foundation for a grant to upgrade some equipment with the
priorities as follows: 1-Computer system, 2-Radar Gun, and 3-Additional investigative
software. The total cost would be in the $10,500 range and the village would
be responsible for a 10% matching contribution.
Annexation (Lusk) – The petition
is ready for the Johnson Road section. The survey is continuing in the North
end section.
Community Service (Shannon) –
Getting estimates for the village welcome signs to be place at the village
limits. Library manager asked about the pole being used for our stop sign
and whether it belonged to the Library property owner. The VA will measure
the street but the belief is that the pole is on the street right of way.
Finance (Mayor) – Met last week
to review the appropriations ordinance and estimated resources for the 2001
fiscal year.
Fire (Lusk) – Picked up the new
4x4 truck last week and are in the process of equipping it. They will bring
it to council for inspection when completed. Also notified Coshocton Foundation
of the arrival and invited a representative to also visit for an inspection.
Ordinance (Mayor) – Meeting last
week to discuss and revive he dilapidated structure ordinance.
Pool (Rogers) – Met last week
to review last years revenue and expenditure and wage rates. Will probably
bring some recommendations to council next meeting.
Clerk’ s Report – Passed out
3 meter reading reports to illustrate the efficiency of the new touch read
handheld device. We have 1 route that is 100% touch read so you can compare
the average read times to see how much faster and more accurate that method
is. New word integration installation and training took place last week and
we are up and running with that. The new Payroll software will be installed
on Tuesday and training will be Wednesday and Thursday. The first pay of April
(2nd quarter) will be done on the new software module. Requested
that the clerk’s office be remodeled to remove the sink / counter in the office
and create an area to set in 3 file cabinets for income tax returns and documents.
The council requested the clerk obtain 2 estimates for the project prior to
next council meeting before making a decision.
Committee Meetings Set:
Planning
4-24-01 6:30 PM Council Chambers
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