Minutes of West Lafayette Village Council Regular Meeting on May 29, 2001

West Lafayette Village Council met in regular session at 7:00 P.M., in the municipal building with Mayor Jack Patterson presiding.

Pledge of Allegiance

Roll Call:        Steve Bordenkircher, Kelly Gossett, Ron Lusk, Dave Rogers, Roger Warne and Jan Shannon

(5 members present)

Gossett / Lusk made and seconded a motion to excuse council member Warne from the meeting. (R.C. 5 yes)

Motion to approve minutes of meeting held on May 14, 2001.

            Made and seconded by: Bordenkircher / Lusk  (R.C. 4 yes 1 abstention)

Correspondence:

            Rhonda, Coshocton JC’s, telephoned the mayor regarding setting up a “Toll Booth” in the village for purposes of donation collection. It was the consensus of the council that in order to keep the “Toll Booth” activity from getting out of hand the Mayor and / or Village Administrator should send out a letter to interested fund raising groups stating that this sort of fund raising must be approved by the village council and would be limited to a set number of days (5 or 6) per year.

            Columbia Gas – A letter requesting a paving schedule for this summer so the gas company could coordinate any repair they may need to do. The letter was forwarded to the VA.

            Mike Carter, GGC Engineers, was present to bring the council up to date on current and future projects. The Phase III water main replacement project would be put out for bid in June with construction to begin in August. All the funding is in place and should be available the beginning of July. The River Front Estates water and sewer line project is waiting for confirmation of the final funding by CDBG, which is being, handle by Ohio Regional Development Corporation. The survey work has been completed for the Phase IV water main replacement project for 6^th Street and the design process would now be started.

Ordinances:

            10-2001 (Third reading) An ordinance granting a cable franchise to TWFanch-One Co., dba Time Warner Communications, a wholly owned affiliate of Time Warner Entertainment Co., to construct, operate and maintain a cable communication system in the village; setting forth the conditions accompanying the grant of the franchise; providing for regulation and use of the system; and declaring an emergency. Bordenkircher / Lusk made and seconded a motion to adopt Ord. 10-2001. (R.C 5 yes) Ordinance 10-2001 was adopted. Mr. Bill Randles, Time Warner Co., thanked the council for their cooperation in completing the franchise agreement and looked forward to a long and fruitful association with the village.

            14-2001 An ordinance requiring the person(s) holding the position of Village of West Lafayette clerk / treasurer and the Village of West Lafayette tax administrator to be personally bonded in the amount of $20,000 for each position and declaring an emergency. Bordenkircher / Gossett made and seconded a motion to suspend the rules and give ordinance 14-2001 a second reading. (R.C. 5 yes) Ordinance 14-2001 was given a second reading. Roger / Shannon made and seconded a motion to suspend the rules and give ordinance 14-2001 a third reading. (R.C. 5 yes) Ordinance 14-2001 was given a third reading. Lusk / Roger made and seconded a motion to adopt ordinance 14-2001. (R.C. 5 yes) Ordinance 14-2001 was adopted.

            15-2001 A resolution to amend appropriations ordinance 6-2001, adding $20,000 to the street fund for 2001 paving projects, and declaring an emergency. Bordenkircher / Lusk made and seconded a motion to suspend the rules and give resolution 15-2001 a second reading. (R.C. 5 yes) Resolution 15-2001 was given a second reading. Bordenkircher / Gossett made and seconded a motion to suspend the rules and give resolution 15-2001 a third reading. (R.C. 5 yes) Resolution 15-2001 was given a third reading. Lusk / Roger made and seconded a motion to adopt resolution 15-2001. (R.C. 5 yes) Resolution 15-2001 was adopted.

            16-2001 A resolution to allocate $100 of the pool fund line item 605.305.524000 (Supplies) yearly to petty cash for minor purchases to operate the swimming pool and declaring an emergency. Lusk / Roger made and seconded a motion to suspend the rules and give resolution 16-2001 a second reading. (R.C. 5 yes) Resolution 16-2001 was given a second reading. Bordenkircher / Gossett made and seconded a motion to suspend the rules and give resolution 16-2001 a third reading. (R.C. 5 yes) Resolution 16-2001 was given a third reading. Lusk / Shannon made and seconded a motion to adopt resolution 16-2001. (R.C. 5 yes) Resolution 16-2001 was adopted.

Reports:

            Village Administrator (Mayor) – Reporting that Rich Wheeler, water & sewer superintendent was life flighted to Columbus for a suspected heart attach on Monday and no one word on his condition had been received yet. The Mayor was going to instruct the VA to investigate the requirements for continuing the operation of the water and sewer plant during Rich’s absence.

            Annexation (Lusk) – Reported that Mr. Owens had not started the legal work yet to file the petition for the annexation of the Johnson Road area and was waiting on assurances from the village that they would pay the fees for this legal work. Bordenkircher / Shannon made and seconded a motion to authorize the expenditure of approximately $750 for the preparation and filing of the annexation petitions on behalf of the Village of West Lafayette for the Johnson Road area annexation. (R.C. 5 yes) The expenses would be covered by appropriation line item 101.109.523000 (Land & Bldgs - Contractual Services) and advertising costs would be covered by appropriations line item 101.704.523700 (Clerk / Treasurer-Advertising).

Community Service (Shannon) – Council members Shannon and Lusk with Susan Chapdelaine will be attending a seminar by the Appalachian Community Learning Project regarding Main Street revitalization. The expenses for this seminar are provided by the sponsor. Some projects to be discussed for funding will be village welcome signs and bike / hiking trail.

            Fire (Shannon) – Council members inquired if new 4x4 truck was in service yet and was informed it was not. Requested council member Lusk inquire as to when it would be ready for service as the grass fire season was upon us. The fire department was awarded an $8000 grant for purchasing self contained breathing devices. The grant was from the Ohio Department of Commerce, Fire Marshall’s Office.

            Pool (Rogers) – Reported that due to weather the pool opening had been rescheduled for June 5. However with the continued rain it may not be ready by then. The floor painting has to be completed prior to filling the pool and then the water must be conditioned. Since the opening had been delayed there was some discussion about extending some of the operating hours.

            Utility (Bordenkircher) – Expressed concerned that some properties around the village had not been mowed yet this year and were in violation of the ordinance.

            Clerk’s Report – Presented council with a recommendation for redistribution of line item appropriations in the pool fund. Bordenkircher / Lusk made and seconded a motion to approve the redistribution of the line item appropriation as recommended by the clerk. (R.C. 5 yes) Provided council and mayor with a copy of the sate auditor’s letter regarding the scope and estimated cost for the current audit of fiscal years 1999 and 2000.

Committee Meetings Set:          Planning            5-30-01           6:30 P.M.         Council Chambers

                                                Finance            6-6-01             5:30 P.M.         Council Chambers

                                                                                    _____________________________

                                                                                    Mayor Jack L. Patterson

Attest:

___________________________

Clerk / Treasurer

Village of West Lafayette