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Record of Proceedings
Minutes of West Lafayette Village Council Regular Meeting on August 12,
2002
West Lafayette Village Council met in regular session at 7:00 P.M., in the
municipal building with Mayor Jack Patterson presiding.
Pledge of Allegiance
Roll Call: Dave Rogers, Roger Warne, Kelly Gossett, Ron Lusk, Christie
Maurer and
Steve Bordenkircher (6 members present)
A motion was made and seconded to approve the minutes from the July 22, 2002,
council meeting. (RC 5 yes, 1 abstention)
Mayor’s comments – A thank you card was received from the Hackenbracht-Sims
family reunion for the use of Burt Park. They also complimented the village
on the condition of the park. ODOT informed the mayor that SR 93 was to be
paved in the near future and requested the village council pass the appropriate
consent legislation. The mayor instructed the clerk to prepare the legislation
for the next council meeting.
Citizen comments – Council member Lusk ask if it the village administrator
could investigate the possibility of modifying some of the curbs for wheelchair
accessibility, especially the curb at the corner on West Main Street by the
Scissor Shack.
Reports:
Village Administrator – A preconstruction meeting was held with
the contractors and GGC Engineers for the River Front Estates water and sewer
line extension project. A 2-week extension of the completion date was requested
and approved making the completion date approximately November 11, 2002. The
VA reported that he had received an approval for the ODNR grant request for
pool improvements in the amount of $25,000. The approval for the second grant
for $196,000 is expected in the near future. The process of citing property
owners for dilapidated buildings and / or unsightly yards is continuing with
one property expected to be condemned by the county health board.
Utility (Bordenkircher) – GGC Engineers have prepared an estimate
to extend the water and sewer lines from the River Front Estates under SR
36 to the North side of the intersection. The approximate cost will be $145,000
that can be funded with the excess grant and loan funds for the River Front
Estates project. The utility committee recommends continuing with this additional
project. A motion was made and seconded to authorize the continuation of the
extension project. (RC 6 yes) GGC Engineers has recommended to the utility
committee that a water system flow study be conducted. This would enable planning
for future development and answer some of the fire department concern regarding
fire hydrant flow rates. The utility committee recommended that the flow study
be done. A motion was made and seconded to authorize the flow study by GGC
Engineers at a cost of $5800. (RC 6 yes) The utility committee and GGC Engineers
recommend the funding of Phase I of the Penn-Michigan assessment study with
water fund money originally appropriated for Phase IV water main replacement.
Since we will not be receiving any grant money for the Phase IV project this
year we can use those funds to get started on the Penn-Michigan project. If
we wait for funding on Phase I then we could potentially delay the actual
cleanup work. A motion was made and seconded to authorize the expenditure
of $11,400 for Phase I of the Penn-Michigan clean up project. (RC 6 yes) The
final item on the utility committee agenda was the completed Wastewater Treatment
Plant improvement feasibility study. Per GGC Engineer’s study there are 2
areas that will need updating and improving based on the anticipated EPA requirements.
The first priority will be the aeration facilities with an estimated cost
of $470,000. The other area is the sludge drying facilities and that cost
will be approximately $250,000. The design phase of the 2 projects combined
would be about $50,000 and that would be funded by a OWDA design loan. After
the design work is completed, then funds could be sought for the construction
phase. It was agreed that this project needs to be started in the near future,
but it was felt that more information would be needed regarding potential
grants, loans and how much village money would be needed. A financing plan
would have to be more defined before the utility committee could recommend
proceeding with the project.
Police (Chief) – A used 99 highway patrol car was purchased last
week to replace the existing village administrator’s car. The purchase was
funded by funds not required this year for outside legal costs. The village
administrator recommended that the 83 Chevy Impala and the 79 Ford Econoline
Van be offered for sale by bid. A motion was made and seconded to authorize
the village administrator to offer those 2 vehicles for sale by bid. (RC 6
yes)
The monthly report for July 2002 was as follows:
Complaints: 49 Traffic arrests: 4
Criminal arrests: 8
Felony cases: 4 Accident reports: 0
Total calls: 379
Community Service (Maurer) – The council was presented with an
example of a letterhead and a general discussion followed about development
of a village logo / letterhead. There was also a discussion about a village
newsletter. Council member Maurer will be bringing some samples and examples
of what could be done along with an approximate cost per mailing.
Finance (Warne) – The finance committee has reviewed the financial
reports for the month of July 2002, and approves them. After the next finance
committee meeting they will have recommendations for line item appropriations
transfers within funds. At this time they do not anticipate the need to make
any additional appropriations.
Fire (Bordenkircher) – The committee is working with the fire
department officers in the development of standard operating procedures and
should be ready for council review in the near future. A legal notice appeared
in the Coshocton Tribune (8-12-02) announcing an informational meeting for
the formation of a Fire District that would include the Village of West Lafayette.
This announcement came as a complete surprise to the fire committee, fire
chief and other village officials. Council member Bordenkircher plans to attend
the meeting with Fire Chief Hill on August 26, 2002, which is the same night
as the village council meeting. The general feeling was that someone at the
village should have been consulted about joining the effort to establish a
fire district prior to announcing the a public meeting. The village officials
are unable to answer any questions or express any opinion about the fire district
since they have no information on what is being proposed.
Chamber Rep (Rogers) – A community Halloween Party is being planned
for October 26, 2002. The events include a costume parade with prizes and
evening entertainment.
Clerks report – The village website is in full operation and
everyone is encouraged to visit it. He will be adding minutes and legislation
as it occurs and will add past year’s legislation a year at a time. The site
offers a search engine to search the entire site by keyword. The clerk recommends
a computer replacement plan since we are starting to have minor problems with
some of the original network machines.
Committee Meetings: Annexation 8-20-02 6 PM
Council Chambers
Ordinance 8-26-02 6
PM “
Finance 9-23-02
6 PM “
A motion was made and seconded to approve payment of the bills as presented.
(RC 6 yes)
At 8:40 PM motion was made and seconded to move into executive session to
discuss a personnel matter. (RC 6 yes)
At 9:00 PM a motion was made and seconded to return to regular session with
no action taken. (RC 6 yes)
A motion was made and seconded to adjourn until the next regularly scheduled
meeting on August 26, 2002, at 7 PM in Council Chambers. (RC 6 yes)
___________________________________
Jack L. Patterson, Mayor
Attest:
________________________________
Bruce E. Fouch
Clerk/Treasurer
Village of West Lafayette
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