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Record of Ordinances
Ordinance No.: 2002-19
Passed: July 22, 2002
AN ORDINANCE ESTABLISHING A BENEFIT SCHEDULE FOR THE VILLAGE
OF WEST LAFAYETTE, OHIO, AND AMENDING PRIOR ORDINANCES AND RESOLUTIONS IN
CONFLICT
BE IT ORDAINED by the Council of the Village of West Lafayette, State of
Ohio as follows:
SECTION 1. Sick Leave
A. Each regular full time employee of the Village shall be entitled to
sick leave of seven (7) days with pay. The seven (7) days of sick leave with
pay shall accrue for each regular full time employee of the Village on the
first day of each calendar year after the date of his/her hiring as a full
time employee.
B. Probationary employees shall serve their probationary time and are not
entitled to paid sick leave benefits until they are hired as regular full
time employees.
SECTION 2. Sick Leave Notice
A. Any employee who is unable to report for work and who is not on a previously
approved day of vacation, sick leave, personal leave, or leave of absence,
shall be responsible for notifying the employee's immediate supervisor that
he/she will be unable to report for work. The notification must be made at
least one hour before the employee is scheduled to report for work, unless
emergency conditions prevent such notification.
B. After three consecutive days of illness, written verification must be
obtained from the employee's physician before benefits will be paid and before
the employee may return to work.
SECTION 3. Sick Leave Uses
A. Upon approval of an employee's supervisor, sick leave may be used by
the employee only for the following reasons:
1. Illness, injury or pregnancy-related conditions of the employee;
2. Exposure of an employee to a contagious disease which could be communicated
to and jeopardize the health of the public and of other employees;
3. Illness, injury, or pregnancy-related conditions of a member of the
employee's immediate family where the employee's presence is reasonably necessary
for the health and welfare of the employee or affected family member.
B. "Immediate family" for the purpose of this provision means
the spouse, child, step-child, foster child (if living in the employee's home),
grandchild, son-in-law, daughter-in-law, parent, step-parent, grandparent,
grandparent-in-law, brother, brother-in-law, sister, sister-in-law of the
employee.
SECTION 4. Carryover of Sick Leave
A. On the first day of each calendar year after the date of his/her hiring
an employee shall be entitled to carry over from the prior calendar year a
maximum of seven (7) days of accrued but unused sick leave provided pursuant
to this ordinance.
SECTION 5. Separation from Service
For the purpose of the provision, the term "separation" shall mean
any voluntary or involuntary termination from service, including resignation,
retirement, removal, and lay off from service.
A. Any employee who has any unused sick leave accrued pursuant to the provisions
of this ordinance shall be entitled to a cash benefit of one-half of the balance
of such unused sick leave accrued pursuant to Section 1 of this ordinance
including amounts carried over pursuant to the provisions of this ordinance
upon separation from service at his/her election.
B. In order to be eligible for the conversion of his/her accrued but unused
sick leave into cash, an employee must have one (1) year of regular full time
employment prior to separation.
C. Any employee whose employment is terminated shall be considered a new
employee upon re-hire with no accrued months of employment for computation
of paid vacations, sick pay and paid holidays, and any unused sick leave which
was not liquidated to a cash benefit pursuant to paragraph A above shall not
be allowed as a carryover.
SECTION 6. Personal Leave
Upon hiring as a regular full time employee the employee shall receive two
(2) days of personal leave with full pay. Two (2) days shall accrue as of
January 1 of each calendar year. No carryover of accrued but unused personal
days shall be allowed.
SECTION 7. Vacation
A.
Each full time employee shall be entitled to paid vacation time as follows
which shall accrue on the first day of the calendar year.
1. The first day of the calendar year following the date of hire as a full
time employee – 2 week of paid vacation (80 hours);
2. The first day of the calendar year following the fourth anniversary
of the date of hire as a full time employee - 3 weeks of paid vacation (120
hours);
3. The
first day of the calendar year following the ninth
anniversary of the date of hire as a full time employee - 4 weeks of paid
vacation (160 hours).
In the event of termination of employment there shall be no accrual for periods
of employment of less than one year.
B. Notification must be given to the department head at least two (2) weeks
prior to the desired time of vacation for vacation periods of one week or
more; notification must be given to the department head at least two (2) days
prior to the desired time of vacation for vacation periods of less than one
week.
C. The scheduling of two (2) weeks of any employee's vacation time shall
be subject to seniority, and the department head shall have the right to schedule
the balance of the vacation time for any employee in accordance with the needs,
requirements and convenience of the department.
D. Any vacation time must be taken in a minimum of a one (1) day period.
E.
The following restrictions shall apply to the use of vacation time:
1. A
maximum of 50% of the accrued vacation time may be cashed in for the regular
rate of pay in effect at that time;
2. All
other accrued vacation time must be used as time off prior to December 31
of the calendar year in which the vacation time was accrued or else it will
be lost.
SECTION 8. Death in the Immediate Family
A. For purposes of this section "immediate family" shall be defined
as in Paragraph B of SECTION 3 supra.
B. Upon death of a member of an employee's immediate family that employee
shall be allowed:
1. Three (3) days with pay when the funeral is held within the State of
Ohio, with one (1) day of said three (3) day period being the day of the funeral;
2. Five (5) days with pay when the funeral is held out of the State of
Ohio, with one (1) day of said five (5) day period being the day of the funeral.
C. The leave with pay for death in the immediate family shall be used within
the time period specified above or shall be deemed waived.
SECTION 9. Pension contributions
The employees of the Village of West Lafayette shall be covered by the following
pension plans with all employer contributions made as required by the Village
of West Lafayette:
A. Full time
police officers – Ohio Police & Fire Pension & Disability Fund
B. All other
employees – Public Employees Retirement System of Ohio
Section 10. Health and Life Insurance
A. The full
time regular employees of the Village of West Lafayette shall be covered by
a reasonable health insurance plan, which shall include eligible family members
of the employee. The expense of the plan shall be born by the employer.
B. The full
time regular employees of the Village of West Lafayette shall be covered by
a life insurance policy in the minimum amount of $20,000.
SECTION 11. Applicable time periods
This ordinance shall be applicable to all employees of the Village of West
Lafayette, Ohio on and after January 1, 2000, in regard to all employee benefits
covered herein. Pursuant to Ohio Revised Code Section 9.44 it is herewith
declared that the anniversary date of employment is the anniversary date of
the most recent hiring as a full time employee.
SECTION 12. Conflicts with prior legislation
Any ordinance or resolution or part thereof of the Village of West Lafayette,
Ohio, including but not limited to Ordinances No. 40-70, No. 9-82, No. 34-84,
No. 36-87, No. 16-90, No. 63-99, and No. 40-00 and Resolutions No. 31-95 and
No. 14-97 of the Village of West Lafayette, Ohio, in conflict with the provisions
and terms of this ordinance shall be and is herewith amended in accordance
with this ordinance.
This ordinance shall be in full force and effect 30 days after passage by
Council.
Passed this 22nd day of July 2002.
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