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Record
of Proceedings
Minutes of West Lafayette Village Council
Regular Meeting on February 10, 2003
West Lafayette Village Council met in regular session at 7:00 P.M., in the
municipal building with Mayor Jack Patterson presiding.
Pledge of Allegiance
Roll Call: Dave Rogers, Roger Warne, Kelly Gossett, Ron Lusk, Christie
Maurer and
Steve Bordenkircher (6 members present)
A motion was made and seconded to approve the minutes from the January 27,
2003, council meeting. (RC 6 yes)
The Mayor received a letter from R. Homes & Business regarding mosquito
spraying this summer. The letter was forwarded to the Village Administrator.
The Mayor reported he had received a contract from Dale Hartle, Ohio Regional
Development Corp, for administrative services of the ODOT grant for Phase
II of the Penn-Michigan Brownfield Cleanup Project. A motion was made and
seconded to approve the contract for $4000 with ORDC for the administrative
services. (RC 6 yes)
Jeff Worley, Coshocton County Litter Control Officer, was present to discuss
a recycling issue. It is anticipated that Skip’s Refuse Service will be discontinuing
their curbside recycling program for the Village of West Lafayette in the
very near future. If or when that occurs, Mr. Worley will be required by an
Ohio EPA mandate to provide some alternate recycling service. He wanted to
ask the village council if they would entertain the idea of placing a recycling
trailer somewhere in the village, accessible to the public. The Mayor requested
the Administrator meet with the appropriate committee to discuss a possible
location and report back to council.
2003-02 AN ORDINANCE TO ADOPT A SECTION 150 BUILDING CODE, SECTION 155 SUBDIVISION
REGULATION, AND SECTION 156 COMMUNITY DEVELOPMENT BLOCK GRANT RELOCATION ASSISTANCE
PLAN AS PART OF THE CODE OF ORDINANCES OF THE VILLAGE OF WEST LAFAYETTE was
given a third reading. A motion was made and seconded to adopt Ordinance 2003-02.
(RC 6yes)
Reports:
Village Administrator – Reported he had been in contact with
Brenda Graham, OPWC, to discuss the terms of the WWTP renovation project loan.
A general discussion by council followed with the consensus being that the
village would set a 20-year program to repay the $85,000 loan. The Administrator
was instructed to contact Ms. Graham and inquire if we could pay additional
to the principal without penalty, thus accomplishing the payoff in less time.
An invoice was received from GGC Engineers for the annual retainer fee of
$100. A motion was made and seconded to approve the payment of the retainer
fee again this year. (RC 6 yes) The Administrator also presented another invoice
from GGC Engineers for $7900 for the survey and preliminary engineering work
on the WWTP renovation project. There was a general discussion as to how much
village money would be needed for preliminary engineering work before the
OPWC funding would be available. The Administrator is to request that information
and forward it to the clerk for the finance committee to review at it’s next
meeting on 2-24-03. Council member Bordenkircher also wanted it noted that
the contract with GGC Engineers for this project did include a “Termination
Clause” if by chance the OPWC funding was not granted. Tom and Chad will
be attending a Brownfield training session next week.
Police (Chief) – The monthly report for January 2003.
Complaint: 41 Traffic arrests: 25
Criminal arrest: 11
Felony cases: 1 Accidents: 3
Number of calls: 170
Annexation (Lusk) – There is no new areas of annexation anticipated
at this time. The services for the areas annexed in 2002 need to be completed
prior to additional areas being brought into the village limits.
Community Svcs (Maurer) – The first newsletter will go into the
mail tomorrow.
Bicentennial (Rogers) – Met last week to start brainstorming
and hopes to present some inexpensive ideas to council after the committee’s
next meeting.
Ordinance (Warne) – The committee is starting to plan for review
of current ordinances and possible new ones over the next few months. The
park/dog ordinance will be reviewed and a new ordinance for “Key Boxes” is
at the top of the list. The committee requested the clerk get a cost estimate
for a computer in the council chambers to access the digitized ordinance database.
Planning (Lusk) – The book is completed and has been reviewed
by Mr. Owens, village solicitor. He will be scheduling a planning commission
meeting and hopes to have copies ready for review soon.
Chamber Rep (Rogers) – The Village Homecoming has been scheduled
for July 16th through July 19th this summer with the
theme of “Ohio Then & Now”. The early “Yellow Flag Days” village yard
sale is scheduled for May 2nd & 3rd.
Utility (Bordenkircher) – The results of the flow study of the
village water system is complete and the Administrator will be reviewing it
while he is at the GGC offices next week. The preliminary evaluation is indicating
some potential gate valve problems.
Clerk – The state auditor has been on site for the past 2 weeks
and so far everything seems to be in good shape. The clerk requested that
all future projects with GGC Engineers include a financial timeline for the
project prior to the village’s commitment to the project. The past misunderstanding
as to when and where the money will come from has made it very difficult for
the finance committee and clerk to plan for project expenditures.
Bordenkircher wanted to note that the Village Fire Dept, including specific
members, was recognized at the chamber dinner last week.
Committee Meetings: Planning 2-18-03 7 PM
Council Chambers
Finance 2-24-03
6 PM “
A motion was made and seconded to approve the payment of bills as presented.
(RC 6 yes)
A motion was made and seconded to adjourn until the next regularly scheduled
meeting on February 24, 2003, at 7 PM in Council Chambers. (RC 6 yes)
___________________________________
Jack L. Patterson, Mayor
Attest:
________________________________
Bruce E. Fouch
Clerk/Treasurer
Village of West Lafayette
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