Record of Proceedings

Minutes of West Lafayette Village Council Regular Meeting on April 12, 2004

West Lafayette Village Council met in regular session at 7:00 P.M., in the municipal building with Mayor Jack L. Patterson presiding.

Pledge of Allegiance

Roll Call:          Dave Rogers, Roger Warne, Kelly Gossett, Ron Lusk, Christie Maurer and Stephen Bordenkircher were present.

A motion was made and seconded to approve the minutes of the March 22, 2004 council meeting. (RC 6 yes)

Mayor’s Correspondence –  Letter from Steve Smith (ODT) Pre-Construction Meeting with Apache Aggrate regarding resurfacing of SR 93.  Start at 36 going towards Plainfield. VA and Chad Haines to attend meeting.

Citizens’ comments –  N/A

Introduction to ordinances and resolutions:

Ordinance 2004-06 – Ordinance to Authorize Village Solicitor to proceed with necessary legal procedures for correcting the Village’s boundary line by annexation.  . . A motion was made and seconded to suspend the three reading rule. (RC 6 yes) A motion was made and seconded to adopt Ordinance 2004-06. (RC 6 yes)

Resolution 2004-07 – Resolution to amend the 2004 permanent appropriations ordinance 2003-32, adding $21,865.00 to the General Fund (Police Cruiser) . A motion was made and seconded to suspend the three reading rule. (RC 6 yes) A motion was made and seconded to adopt resolution 2004-07. (RC 6 yes)

Resolution 2004-08 – Resolution to transfer $21,865.00 from the General Fund (101)

            to the  Cap Out- Equipment (Police) Fund.  A motion was made and seconded to suspend the three reading rule. (RC 6 yes) A motion was made and seconded to adopt resolution 2004-08. (RC 6 yes)

Reports:

VA  -               2 quotes for liability insurance have been received.  It was recommended that the new quote polices and old policy be sent to Attorney Owens for review.  A motion was made and seconded to send a letter to OML of the intent to change insurance carriers.  Progress meeting was held concerning WWTP, and VA reported that project is on schedule.  Maple & Sons would start on building Mid-May.  Grant Daugherty contacted VA and informed VA there is a meeting regarding sewer line project for Fresno, Friday, April 16^th at 10:00 am in the Commissioner’s office. VA to attend meeting. Wright Construction contacted VA concerning concrete slab for the approach in front of the fire station.  They would like to start pouring next week.  Received letter from Coshocton Engineer explaining breakdown share of L-Tip.

Police -            New patrol car in. 

                        Monthly report given.  

                        Complaints                   26

                        Traffic Arrest                16

                        Criminal Arrest 6

                        Felony Cases                0

                        Accidents                     2

                        No of Calls                   186

                        Total miles driven          2,364

Annexation (Lusk) – Paperwork has been sent out.  Lafayette Trustees approved annexation.

C.S. (Mauer)    Newsletter information requested.  Attorney Owens to submit information.

Finance (Bordenkircher) – met 4/12/04.  Approved last month’s financial report.

Fire (Lusk) -     Checked on Invoice/Purchase Order and reported to council that matter was handled correctly.  Meeting with White Eyes township trustees regarding fire contract.  Also setting meetings with all townships for their fire contracts for next year.

Insurance (Gossett) -             Meeting set.

Planning Commission (Lusk) -  Meeting to be set in the future.

Pool (Rogers) -  Held meeting.  Several applications for pool positions have been received.  Received letter from Coshocton Foundation stating applications for funding had been denied.  The committee is looking at the best use for the money received from county commissioners late last year.  Talked with Mike Carder to look for grants/funding for next year, but will need some kind of fund commitment from village.

Chamber Commerce (Mauer) – Yellow Flag Sales  - May 7 & 8; Strawberry Festival – June 12^th.  Sept. 18^th – Midget car event at Burt Park – Soup Supper or something planned.

Utililty (Bordenkircher) -  Phase II application status – well reports back  Approved sections 5, 6 & 7 Amended Phase  II.  Reapply in June

Clerks (Prater) -   Debi from CMI was here for software training.  Training went well.  Nancy from State Auditor’s office will be here April 21, 2004

Other Business -   Bordenkircher brought up the two (2) fatal accidents within the village.  Stated that council needs to make every effort to prevent future accidents.  Much discussion and suggestions followed concerning crosswalks (placement/painting), education programs, speed limits (reductions).  Utility committee to research crosswalk placement; Attorney Owens to research speed limit reductions.  Prime areas of concern are Main Street, school zones and high traffic areas: Kirk Street, Russell Avenue.

                        Warne brought to the table concerning the new Conceal Carry Law.  VA reported that signs have been posted in all village buildings.   Signs need to be posted at the Burt Park and the pool area.

Committee Meetings:

                        Pool                 April 15^th                      6:00 pm

                        Utility               April 20^th                      6:30 pm

                        Insurance          April 15^th                      5:30 pm                       

A motion was made and seconded to approve the payment of bills as presented.

(RC 6 yes)

A motion was made and seconded to adjourn until the next regular meeting on April 26, 2004 at 7:00 P.M. (RC 6 yes)

                                                                                    ____________________________

                                                                                                Jack L. Patterson, Mayor

Attest:

_________________________

Dru A Prater, Clerk