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Record of Resolutions
Resolution No.: 2004-25
Passed Dec. 13, 2004
 AN
ORDINANCE TO ESTABLISH 2005 BENEFIT, PAY SCHEDULE/SCALE FOR THE VILLAGE OF
WEST LAFAYETTE AND REPEALING ORDINANCES AND RESOLUTIONS IN CONFLICT
THEREWITH.
BE IT ORDAINED by the Council of the Village of
West Lafayette, State of Ohio as follows:
BENEFITS
A.
Each regular full time employee of the Village shall be entitled to
sick leave of seven (7) days with pay. The seven (7) days of sick leave
with pay shall accrue for each regular full time employee of the Village on
the first day of each calendar year after the date of his/her hiring as a
full time employee.
B.
Probationary employees shall serve their probationary time and are
not entitled to paid sick leave benefits until they are hired as regular
full time employees.
Section 2. Sick Leave Notice
A.
Any employee who is unable to report for work and who is not on a
previously approved day of vacation, sick leave, personal leave, or leave of
absence, shall be responsible for notifying the employee’s immediate
supervisor that he/she will be unable to report for work. The notification
must be made at least one (1) hour before the employee is scheduled to
report for work, unless emergency conditions prevent such notification.
B.
After three (3) consecutive days of illness, injury or
pregnancy-related conditions, written verification must be obtained from the
employee’s physician before benefits will be paid and before the employee
may return to work.
Section 3. Sick Leave Uses.
A.
Upon approval of an employee’s supervisor, sick leave may be used by
the employee only for the following reasons:
1.
Illness, injury or pregnancy-related conditions of the employee;
2.
Exposure of an employee to a contagious disease which could be
communicated to and jeopardize the health of the public and of other
employees;
3.
Illness, injury or pregnancy-related conditions of a member of the
employee’s immediate family where the employee’s presence is reasonably
necessary for the health and welfare of the employee or affected family
member.
B.
“Immediate family” for the purpose of this provision means the
spouse, child, step-child, foster child (If living in the employee’s home)
grandchild, son-in-law, daughter-in-law, parent, step-parent, grandparent,
grandparent-in-law, brother, brother-in-law, sister, sister-in-law of the
employee.
Section 4. Carryover of Sick
Leave.
A.
On the first day of each calendar year after the date of his/her
hiring, an employee shall be entitled to carry over from the prior year a
maximum of seven (7) days of accrued but unused sick leave provided pursuant
to this ordinance
Section 5. Separation from
Service
For this purpose of this
provision, the term “separation” shall mean any voluntary or involuntary
termination from service, including resignation, retirement, removal, and
lay-off from service.
A.
Any employee who has any unused sick leave accrued pursuant to the
provisions of this ordinance shall be entitled to a cash benefit of one-half
of the balance of such unused sick leave accrued pursuant to Section 1 of
this ordinance including amounts carried over pursuant to the provisions of
this ordinance upon separation from service at his/her election.
B.
In order to be eligible for the conversion of his/her accrued but
unused sick leave into cash, an employee must have one (1) year of regular
full time employment prior to separation.
C.
Any employee whose employment is terminated shall be considered a new
employee upon re-hire with no accrued months of employment for computation
of paid vacations, sick pay and paid holidays, and any unused sick leave
which was not liquidated to a cash benefit pursuant to paragraph A above
shall not be allowed as a carryover.
Section 6. Personal Leave
Upon hiring as a regular full
time employee, the employee shall receive two (2) days of personal leave
with full pay. Two (2) days shall accrue as of January 1 of each calendar
year. No Carryover of accrued but unused personal days shall be allowed.
Section 7. Vacation
A.
Each full time employee shall be entitled to paid vacation time as
follows which shall accrue on the first day of the calendar year.
1.
The first day of the calendar year following the date of hire as a
full time employee – two (2) weeks of paid vacation (80 hours);
2.
The first day of the calendar year following the fourth anniversary
of the date of hire as a full time employee – three (3) weeks of paid
vacation (120 hours);
3.
The first day of the calendar year following the ninth anniversary of
the date of hire as a full time employee – four (4) weeks of paid vacation
(160 hours).
In the event of termination of employment
there shall be no accrual for periods of employment of less than one (1)
year.
B.
Each permanent part time employee shall be entitled to paid vacation
time as follows which shall accrue on the first day of the calendar year.
1.
The first day of the calendar year following the date of hire as a
permanent part time employee – one (1) week of paid vacation (40 hours);
2.
The first day of the calendar following the fourth anniversary of the
date of hire as a permanent part time employee – two (2) weeks of paid
vacation (80 hours);
3.
The first day of the calendar year following the ninth anniversary of
the date of hire as a part time employee – three (3) weeks of paid vacation
(120 hours).
In the event of termination of employment
there shall be no accrual for periods of employment of less than one (1)
year.
C.
Notification must be given to the department head at least two (2)
weeks prior to the desired time of vacation for vacation period of one (1)
week or more; notification must be given to the department head at least two
(2) days prior to the desired time of vacation for vacation period of less
than one (1) week.
D.
The scheduling of two (2) weeks of any employee’s vacation time shall
be subject to seniority, and the department heads shall have the right to
schedule the balance of the vacation time for any employee in accordance
with the needs, requirements and convenience of the department.
E.
Any vacation time must be taken in a minimum of one (1) day period.
F.
The following restrictions shall apply to the use of vacation time:
1.
A maximum of 50% of the accrued vacation time may be cashed in for
the regular rate of pay in effect at that time;
2.
All other accrued vacation time must be used as time off prior to
December 31 of the calendar year in which the vacation time was accrued or
else it will be lost.
Section 8. Death in the Immediate Family
A.
For purposed of this section “immediate family” shall be defined as
in Paragraph B of Section 3 supra.
B.
Upon death of a member of an employee’s immediate family, that
employee shall be allowed:
a.
Three (3) days with pay when the funeral is held within the State of
Ohio, with one (1) day of said three (3) day period being the day of the
funeral.
b.
Five (5) days with pay when the funeral is held out of the
State of Ohio, with one (1) day of said five (5) day period being the day of
the funeral.
Section 9. Pension
contributions
The
employee of the Village of West Lafayette shall be covered by the following
pension plans with all employer contributions made as required by the
Village of West Lafayette:
A. Full time
police officers – Ohio Police & Fire Pension & Disability Fund
B. All other
employees – Public Employees Retirement System of Ohio
Section
10. Health and Life Insurance
A. Full time
regular employees of the Village of West Lafayette shall be covered by a
reasonable health insurance plan, which shall include eligible family
members of the employee. The expense of the plan shall be born by the
employer.
B. Full time
regular employees of the Village of West Lafayette shall be covered by a
life insurance policy in the minimum amount of $20,000.00.
PAY
SCHEDULES
A. Part time
employees shall be and herewith are defined as those employees that work
thirty (30) hours or less in a scheduled workweek. Part time employees
shall not be permitted to work in excess of thirty hours (30) per week
unless approved by Village Council. With Village Council’s approval part
time employees may work up to six (6) weeks in excess of thirty (30) hours
per week. Such work in excess of six (6) weeks shall not be approved.
B. Over time
pay at the rate of one and one half (1½) times the regular per hour pay
shall be paid for hours in excess of forty (40) hours within a scheduled pay
week
Section
1. The rates of compensation of various officials and officers and
employees of the Police Department of the Village of West Lafayette shall be
and herewith are established as follows:
Patrolmen:
Class I $10.35 per hour Part
time
Class II $11.42 per hour Full
time
Officers:
Captain $12.78 per hour Full
time
Lieutenant $12.40 per hour Full
time
Sergeant $11.94 per hour Full
time
Section
2. The rates of compensation of various positions and classes of the
Street, Water and Sewer Departments of the Village of West Lafayette shall
be and herewith are established as follows:
Water/Sewer Superintendent $13.07 per
hour Full time
Laborers:
Class III Labor/Foreman $11.87 per
hour Full time
Class II Labor $11.28 per
hour Full time
Class II Labor (prior to full time) $10.60 per
hour Probationary
Class I Labor $8.60 per
hour Part time
That
there be and herewith provided the following incentive pay provision for any
employee of the Village of West Lafayette, Ohio, who successfully completes
the training required and passes the required examinations to obtain a Class
I, Class II or Class III operators license for water or wastewater treatment
plants. The pay rate for said employee shall be increased by an additional
twenty-five ($.25) cents per hour above the rates provided above.
Section
3. The rate of compensation of the Fire Chief, Assistant Fire Chief of the
Village of West Lafayette and bonus payment of the Volunteer Fire Fighter
officers and firemen of the Fire Department of the Village of West Lafayette
shall be and herewith are established as follows:
A. The bonus
payment for the purpose of this ordinance shall be defined as compensation
for services rendered in reporting to emergency calls. The bonus payment is
paid only when the person reports to and arrives at the fire station.
B. A village
employee may also serve as a village volunteer fireman. A village employee
may not be paid for a fire run simultaneously with his pay for village
work. If the fire run commences before the end of the village employee’s
work shift, the employee may be paid for his village shift work and the fire
run if the fire run lasts for any period of time after the end of the
employee’s work shift.
Fire
Chief $2,000.00 per year, to be paid
annually
Assistant Chief $2,000.00 per year, to be
paid annually
Volunteer Firemen (Exclusive
Of
Fire Chief and Ass’t Chief) $10.00 per fire run to be paid annually
per reports
Provided by the Fire
Chief.
Section 4. The rates and compensation for administrative and office
employees of the Village of West Lafayette shall be and herewith are
established as follows:
Village Administrator
$39,393.00 annual paid biweekly
Fiscal
Officer $26,250.00
annual paid biweekly
Administrative Assistant
$10.10 per hour Full/part time
Utility Billing Clerk $10.10 per
hour Full/part time
HOLIDAY SCHEDULE
A.
Eligibility to receive holiday pay is defined as follows:
a.
A permanent full or part time employee,
b.
Employed thirty (30) consecutive days prior to the said
holiday,
c.
The employee shall work the scheduled workdays directly
proceeding and following the said holiday. An employee who uses available
“Paid time off” (vacation, personal or sick time) the schedule work day
directly proceeding and/or following the said holiday the employee will have
that “Paid Time Off” considered as day(s) worked for the purpose of
qualifying for holiday pay.
B.
Any employee eligible for holiday pay shall be paid the equivalent of
those days’ regular schedule working hours not to exceed eight (8) hours.
C.
Any village employee scheduled to work on a holiday shall receive 1 ½
times his regular rate in addition to his regular holiday pay.
The
paid holidays for the calendar year 2005 shall be as follows:
*January 1 New Years Day
March
25 Good Friday
May
30 Memorial Day
July
4 Independence Day
September 5 Labor Day
November 24 Thanksgiving Day
November 25 Day after Thanksgiving Day
*December 23 Christmas Day
*December 26 Day after Christmas Day
* If
holiday falls on Saturday, the holiday will be observed on the Friday before
the actual day. If holiday falls on Sunday, the holiday will be observed on
the Monday following the actual day.
Applicable time periods
This
ordinance shall be applicable to all employees of the Village of West
Lafayette, Ohio, on and after January 1, 2000 in regard to all employee
benefits covered herein. Pursuant to Ohio Revised Code Section 9.44 it is
herewith declared that the anniversary date of employment is the anniversary
date of the most recent hiring as a full time employee.
All
provisions of Ordinances and Resolutions inconsistent with the provisions
herein shall be and herewith are amended to the extent they otherwise would
be applicable to the pay rates of the above pay categories and
classifications on and after December 28, 2004, otherwise however, they
shall remain in full force and effect.
All
provisions of Ordinances and Resolutions in conflict with the provisions and
terms of this ordinance shall be and is herewith amended in accordance with
this ordinance.
Passed
this ______ day of December, 2004.
____________________________________
Jack L. Patterson, Mayor
Attest:
________________________________
Dru A Prater, Clerk
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