Minutes of West Lafayette Village Council Regular Meeting on October 13, 2008

West Lafayette Village Council met in regular session at 7:00 P.M., in the municipal building with Mayor Jack L. Patterson presiding.

Pledge of Allegiance

Roll Call:          Roger Warne, Kelly Gossett, Ron Lusk, Christie Maurer and Gary Loos were present.

A motion was made and seconded to excuse council member Rogers from the meeting. (RC 5 yes)

A motion was made and seconded to approve the minutes of the September 22, 2008                  council meeting. (RC 5 yes)

Mayor’s Correspondence – Letter received from Jennifer Brunner, Ohio Secretary of State, informing the Ohio voters that the November general election if fast approaching. Also, enclosed was information regarding the statewide issues.  The Ohio voters can use this publication to review the full text of the law before they cast their vote.

Citizens’ comments – Phil Shearrow expressed his concerns regarding the way the village handles past due accounts. He said that his tenant, Anita Hamilton, came into the office to pay her past due bill and Lisa was very rude to her and refused to accept any payment less than the total amount due. Lisa assured Phil and council that she has never refused any payments from customers whether payment was partial or in full. The possibility of the water being shut off if payment wasn’t received in full may have been the case. Phil admitted that he didn’t get all the details from Anita regarding this situation and therefore this maybe a misunderstanding on his part! Dave also agreed and said he will research this account tomorrow morning with the Billing Clerk, Shannon and get back with Phil.

Introduction to ordinances and resolutions:

2008-34    RESOLUTION TO AMEND THE 2008 PERMANENT APPROPRIATIONS ORDINANCE 2007-35, ADDING FUNDS.

Lusk made a motion to suspend the rules for Resolution 2008-34. Motion seconded by Loos. (RC 5 yes) Lusk made a motion to adopt Resolution 2008-34. Motion seconded by Gossett. (RC 5 yes)

Reports:

Village Administrator: VA reported there would be some minor repairs done to the red dump truck this week. The street workers are gearing up for leaf pick up. The village will be flushing hydrants starting on Tuesday night at 10 pm till 6:00 am. This will continue thru Wednesday and Thursday night. VA and Lisa will begin to work on the retention process to eliminate a lot of old files. This process will be a slow and continual process.  Trick or treat will be October 30^th at 5:30 pm to 6:30 pm. VA thanks the City of Coshocton for helping with a sewer problem the village had last week. The city allowed us to use their jet truck.

            Police:  Monthly report:

Complaints filed            297                  Follow-ups                   131     

            Traffic stops                43                    Traffic arrest                19                   

            Written warnings            15                    Criminal arrest 7                     

            Felony cases                3                      Accident Reports            3         

            Total miles driven             1691   

            Annexation: Chairman reported that he has been talking to Wendell Waters regarding possibly annexing the trailer park into the village limits.

            Community Service: N/A

            Finance: Committee met this evening. Committee recommends to council to authorize Lisa to invest $25,000 quarterly in CD’s. Loos made a motion to authorize Lisa to invest $25,000 into CD’s quarterly. Motion seconded by Lusk. (RC 5 yes)

            Fire: Monthly report. 18 runs.

            Fire Dependency Board: N/A

            Grant Applications: Issue II meeting in New Philadelphia on October 22^nd & 29^th.

            Insurance: N/A

            Ordinance: Met on September 30^th and discussed the handbook. The committee also discussed the requested changes from the employee’s regarding the wage & benefit ordinance.

            Planning Commission: N/A

            Pool: N/A

            Rep to Chamber of Commerce: Village Halloween Party will be October 25^th at Burt Park from 2 pm thru 4 pm. The Christmas in the Village will be December 6^th. Santa parade beginning at 1 pm. Craft show will be held at the school.

            Utility: N/a

            Building: N/A

            Clerk’s report: Lisa reported that she attended the AOS continued education seminar in Columbus on October 8^th. She said it was very informative. Representative from ODOT, IRS, PERS, and FEMA were there.

Committee Meetings:

Ordinance Committee                        October 20^th                        5:00 pm

Fire Committee             November 5^th              6:30 pm

A motion was made and seconded to approve the payment of bills as presented.

(RC 5 yes)

A motion was made and seconded to adjourn until the next regular meeting on October 27, 2008 at 7:00 P.M. (RC 5 yes)

                                                                                    ____________________________

                                                                                                Jack L. Patterson, Mayor

Attest:

_________________________

Lisa M. Derr, Clerk