AN ORDINANCE TO ESTABLISH 2009 BENEFIT, PAY SCHEDULE/SCALE FOR THE VILLAGE OF WEST LAFAYETTE AND REPEALING ORDINANCES AND RESOLUTIONS IN CONFLICT THEREWITH.

BE IT ORDAINED by the Council of the Village of West Lafayette, State of Ohio as follows:

PAY & BENEFITS

Section 1.  Full-Time Employees

A.   The following positions are considered Full-Time Employees.  Employees shall not be considered Full-time until the successful completion of the required probationary period:

Position                                                     Classification

1. Chief of Police                                             Exempt

2. Captain                                                          Non-exempt

3. Lieutenant                                                     Non-exempt 

4. Sergeant                                                        Non-exempt

5. Patrolmen Class Two                                  Non-exempt

6. Village Administrator                                   Exempt

7. Fiscal Officer                                                            Exempt

8. Office Manager                                            Non-exempt

9. Water/Waste Water Superintendent         Exempt

10. Water/Waste Water Technician                 Non-exempt

11. Class III Laborer/Foreman                          Non-exempt

12. Class II Laborer                                            Non-exempt

B.   For all Full-time Employees a day’s vacation, holiday, personal, or sick day will be considered the same number of hours as a normal work day up to 8 hours per day.

Section 2.  Sick Days

A.   Full time employees of the Village will be entitled to sick leave of seven (7) days with pay per year beginning on the first day of each calendar year after the date of their hiring as a full time employee.

B.   Upon becoming full time, employees shall receive two (2) sick days. 

C.     Any employee who is unable to report for work and who is not on a previously approved day of vacation, sick leave, personal leave, or leave of absence, shall be responsible for notifying the employee’s immediate supervisor that he/she will be unable to report for work.  The notification must be made at least one (1) hour before the employee is scheduled to report for work, unless emergency conditions prevent such notification.

D.     After three (3) consecutive days of sick leave written verification must be obtained from the employee’s physician before benefits will be paid and before the employee may return to work.  In addition to the previous requirement, the Village reserves the right to send the employee to a physician selected by the Village.

E.    Upon approval of an employee’s supervisor, sick leave may be used by the employee only for the following reasons:

1.    Illness, injury or pregnancy-related conditions of the employee.

2.    Exposure of an employee to a contagious disease which could be communicated to and jeopardize the health of the public and of other employees.

3.    Illness, injury or pregnancy-related conditions of a member of the employee’s immediate family where the employee’s presence is reasonably necessary for the health and welfare of the employee or affected family member.

4.    “Immediate family” for the purpose of this provision means the spouse, child, step-child, foster child (If living in the employee’s home) grandchild, son-in-law, daughter-in-law, parent, step-parent, grandparent, grandparent-in-law, brother, brother-in-law, sister, sister-in-law of the employee.

5.     On the first day of each calendar year an employee shall be entitled to carry over from the prior year a maximum of twenty-one (21) days of accrued but unused sick leave provided pursuant to this ordinance.

Section 3.  Separation from Service

1. For this purpose of this provision, the term “separation” shall mean retirement into the Village paid pensions plans described in Section 7.

1. Any employee who has any unused sick leave accrued pursuant to the provisions of this ordinance shall be entitled to a cash benefit of one-half of the balance of such unused sick leave accrued pursuant to Section 1 of this ordinance including amounts carried over pursuant to the provisions of this ordinance upon separation from service at their election.

2.    In order to be eligible for the conversion of their accrued but unused sick leave into cash, an employee must have one (1) year of regular full time employment prior to separation

3.    Any employee whose employment is terminated shall be considered a new employee upon re-hire with no accrued months of employment for computation of paid vacations, sick pay and paid holidays, and any unused sick leave which was not liquidated to a cash benefit pursuant to paragraph A above shall not be allowed as a carryover.

4. In event of termination for cause an employee will not be entitled for payment for any remaining unpaid sick pay.

Section 4: Personal Leave

1. Upon becoming full time, non-exempt employees shall receive two (2) days of personal leave with full pay.

2. Two (2) days of personal leave shall be granted on January 1 of each calendar year.

3. No carry-over into the next calendar year shall be allowed for unused personal days.

Section 5.  Vacation

1. Each full time employee shall be entitled to paid vacation time as follows which shall accrue on the hiring date as a full time employee:

1.    One year from the hiring date, a full time employee shall be eligible for 10 days of paid vacation.  An employee can request one week paid vacation after six months with supervisor approval.

2.    Five years from the hiring date, a full time employee shall be eligible for 15 days of paid vacation.

3.    Ten years from the hiring date, a full time employee shall be eligible for 20 days of paid vacation.

2. In event of termination for cause an employee will not be entitled for payment for any remaining unpaid vacation.

3. Any employee who has any unused vacation at the time termination pursuant to the provisions of this ordinance shall be entitled to a cash benefit of one-half of the balance of such vacation. All vacation must have prior approval of the supervisor prior to the use of the vacation.

4. The scheduling of two (2) weeks of any employee’s vacation time shall be subject to seniority based system.  Your Supervisor heads shall have the right to schedule the balance of the vacation time for any employee in accordance with the needs, requirements and convenience of the department

1. All requests for vacation must be submitted to your supervisor by April 1^st.

2. Your supervision will return all vacation requests by May 1^st with which weeks are approved.

3. Employees have 30 days to schedule un-approved vacation.

4. Employees must schedule all but one week of the available vacation time.

5. Non-exempt employees are allowed to sell back up to 50% of their vacation time which is in excess of two weeks.

5. All vacation time must be taken in a minimum of one (1) day period.

 Section 6.  Death in the Immediate Family

1. For purposed of this section “immediate family” shall be defined as in Section 2 Paragraph E.4.

2. Upon death of a member of an employee’s immediate family, that employee shall be allowed:

1.    Three (3) days with pay when the funeral is held within the State of Ohio, with one (1) day of said three (3) day period being the day of the funeral.

2.    Five (5) days with pay when the funeral is held out of the State of Ohio, with one (1) day of said five (5) day period being the day of the funeral.

Section 7.  Pension contributions

1. The employee of the Village of West Lafayette shall be covered by the following pension plans with all employer contributions made as required by the Village of West Lafayette:

1.    Full time police officers – Ohio Police & Fire Pension & Disability Fund

2.    All other Full time employees – Public Employees Retirement System of Ohio

 Section 8.  Health and Life Insurance

1. Full Time employees of the Village of West Lafayette shall be covered by a reasonable health insurance plan.  The expense of the plan shall be paid as follows: 95% by the Village and 5% by the employee.

2. Full Time employees of the Village of West Lafayette shall be covered by a life insurance policy in the minimum amount of $20,000.00.

Section 9. Pay Schedules

A.   Over time pay at the rate of one and one half (1½) times the regular per hour rate shall be paid for hours in excess of forty (40) hours worked within a scheduled pay week.

B.   Un-worked holidays will be considered as time worked for the purpose of computing overtime when the holiday falls on a regularly scheduled worked day.  Un-worked holidays will not be considered as time worked for the purpose of computing overtime when the holiday falls on a regularly scheduled day off.

C.   The rates of compensation of various officials and officers and employees of the Police Department of the Village of West Lafayette shall be and herewith are established as follows:

                        Chief of Police:                    $37,500 per year

Captain                                  $13.77 per hour

Lieutenant                             $13.37 per hour

Sergeant                                $12.89 per hour

Patrolmen Class II               $12.77 per hour (Full-Time)

Patrolmen Class II               $11.65 per hour (Probationary Period)

Patrolmen Class I                $11.65 per hour (After Probationary Period)

Patrolmen Class I                $  9.65 per hour (Starting)

D.   The rates of compensation of various positions and classes of the Street, Water and Sewer Departments of the Village of West Lafayette shall be and herewith are established as follows:

                        Water/Sewer Superintendent        $44,000 per year

Water/ Waste Water Technician    $12.43 per hour (Full-Time)

Water/ Waste Water Technician    $11.43 per hour (Probationary Period)

Class III Labor/Foreman                 $13.25 per hour (Full-Time)

Class III Labor/Foreman                 $12.75 per hour (Probationary Period)

Class II Labor                                    $12.43 per hour (Full-Time)

Class II Labor                                    $10.93 per hour (Probationary Period)

Class I Labor                                     $ 9.38 per hour

5. The rates and compensation for administrative and office employees of the Village of West Lafayette shall be and herewith are established as follows:

Village Administrator                       $41,000 per year

Fiscal Officer                                                $32,220 per year

Office Manager                                $11.80 per hour (Full-Time)

Office Manager                                $10.30 per hour (Probationary Period)

F.    That there be and herewith provided the following incentive pay provision for any employee of the Village of West Lafayette, Ohio, who successfully completes the training required and passes the required examinations to obtain a Class I, or Class II operator’s license for water or wastewater treatment plants.  The pay rate for said employee shall be increased by an additional $2.00 per hour above the rates provided above for the first license a $1.00 per hour for each additional license.  One half of the amount in this section will be paid upon successfully passing the required test and then the remaining amount will be paid when the license is obtained or 18 months from the date of passing the test whichever occurs sooner.

G.    The rate of compensation of the Fire Chief, Assistant Fire Chief of the Village of West Lafayette and bonus payment of the Volunteer Fire Fighter officers and firemen of the Fire Department of the Village of West Lafayette shall be and herewith are established as follows:

Fire Chief                                       $2,000.00 per year, to be paid annually

            Assistant Chief                                $2,000.00 per year, to be paid annually

            Volunteer Firemen                            $10.00 per fire run

Notes:  The per fire run payment does not apply to either the Fire Chief or the Assistant Fire Chief

The Volunteer Firemen will be paid annually per reports provided by the Fire Chief

 The bonus payment for the purpose of this ordinance shall be defined as compensation for services rendered in reporting to emergency calls.  The bonus payment is paid only when the person reports to and arrives at the fire station.

H.     A village employee may also serve as a village volunteer fireman.  A village employee may not be paid for a fire run simultaneously with his pay for village work.  If the fire run commences before the end of the village employee’s work shift, the employee may be paid for his village shift work and the fire run if the fire run lasts for any period of time after the end of the employee’s work shift.

Section 10. Holiday Schedule 

A.   Eligibility to receive holiday pay is defined as follows:

1.    A full time employee.

2.    Employed thirty (30) consecutive days prior to the said holiday.

3.    The employee shall work the scheduled workdays directly proceeding and following the said holiday.  An employee who uses available “Paid time off” (vacation, personal or sick time) the schedule work day directly proceeding and/or following the said holiday the employee will have that “Paid Time Off” considered as day(s) worked for the purpose of qualifying for holiday pay.

B.   Any employee eligible for holiday pay shall be paid the equivalent of those days’ regular scheduled working hours not to exceed eight (8) hours.

C.   Any village employee scheduled to work on a holiday shall receive 1.5 times his regular rate in addition to his regular holiday pay.

D.   The paid holidays for the calendar year 2008 shall be as follows:

January 1                                          New Years Day

April 10                                              Good Friday

May 25                                               Memorial Day

July 4                                                 Independence Day

September 7                                     Labor Day

November 26                                    Thanksgiving Day

November 27                                    Day after Thanksgiving Day

December 24                                    Day before Christmas Day

December 25                                    Christmas Day

E.   If holiday falls on Saturday, the holiday will be observed on the Friday before the actual day. If holiday falls on Sunday, the holiday will be observed on the Monday following the actual day.

 Section 11. Applicable Time Periods

A.   This ordinance shall be applicable to all employees of the Village of West Lafayette, Ohio, on and after January 1, 2000 in regard to all employee benefits covered herein.  Pursuant to Ohio Revised Code Section 9.44 it is herewith declared that the anniversary date of employment is the anniversary date of the most recent hiring as a full time employee.

B.   All provisions of Ordinances and Resolutions inconsistent with the provisions herein shall be and herewith are amended to the extent they otherwise would be applicable to the pay rates of the above pay categories and classifications on and after December 28, 2007, otherwise however, they shall remain in full force and effect.

All provisions of Ordinances and Resolutions in conflict with the provisions and terms of this ordinance shall be and is herewith amended in accordance with this ordinance.

SECTION 12:  That the Village of West Lafayette, Ohio declares this ordinance to be an emergency necessary for the health, safety, and welfare of the citizens of West Lafayette, Ohio for reason that 2009 wages must be effective by January 1, 2009.

Passed on this  8^th  day of December, 2008.

                                                                                                ____________________________________

                                                                                    Jack L. Patterson, Mayor

Attest:

________________________________

Lisa M. Derr, Clerk